Publicizing Your Seminar
A brief guide to publicizing seminars in the Sciences at Brandeis
| Seminar Alert Level
|| What You Should Do
| very low
|| lab meetings, private talks
|| journal clubs, student talks, good postdoc candidates
|| Add to Science Seminar Announcements (see below for instructions), Add to Seminar Web Listings
|| invited speakers
|| all above, plus use Mailing List Reminders plus add to BrandeisEVENTS
|| speakers of interest to public at large
|| all above, plus add a story on the Science Blog, Submit as Featured Event at Brandeis NOW
|| Nobel laureates, award lectures, rock stars, reality show celebs
|| all above, plus contact the Office of Communicatoins,
Seminar web listings.
Most of the local seminar series have their planning calendars on a website somewhere - see Seminar Schedules
. The ones on wiki.brandeis.edu can be edited directly by people with Brandeis accounts (so you can fix your own seminar listing if it is wrong)
Science Seminar Announcements
There is a database of all science-related seminars at Brandeis. We use it for e-mail reminders and to publish seminar schedules on the web.
Reading and automatically receiving seminar announcements
on the web
This is mostly automatic. To send the e-mail manually, use the script sendDailyEmail
in the [[BioSeminars database][Science Seminars database].
- published as a printable PDF file (the Biology Bulletin) weekly on Fridays during the school year via ls-seminarweekly
Putting information in the seminar announcements.
Each department/center has their own contact who has access to the database and can add seminars. These include:
|| Lynn Olsen
|| Jessica Maryott
|| Mary Jassett
|| Tony Bottaro
|| Catherine Broderick
|| Evelyn Caira
|| Kim Hedly
How to access the seminar database directly
If you don't have Filemaker Pro, send details about the seminar via
e-mail to the person on the list above most closely associated with your seminar series.
The database is used to keep a record of seminars for training grant purposes and internal planning.
There is a new university web calendar based on the room scheduling software R25, see http://www.brandeis.edu/events/index.html
This calendar is based on R25 and hence on the authoritative room scheduling software. While departments are in charge of who is invited to speak and when, technically the rooms are scheduled by the Registrar's Office. So we cannot add events directly.
To add an event, use the Submit Event
form. It may take five
business days to get an event added, so make sure to do this early.
Brandeis NOW Featured Events
Spamming the mailing lists
This is a last resort. Don't do it unless you're desperate ( e.g.
, you forgot to publicize the seminar until the day before, it's at an odd time, etc.)
- last minute changes to the schedule ( i.e., those that happen after 5:00 AM on the day of the seminar) should be explained in a brief e-mail message to firstname.lastname@example.org
- brief messages announcing seminars of interest to appropriate groups through our mailing lists. Do not be surprised if it takes a while for your message to go through; for most of these lists, a moderator will need to approve the message. Please do not indiscriminately spam all the lists.
- 17 Aug 2007 (last updated 6 Sep 2013)